FACILITIES ADMINISTRATOR

Location: Petaling Jaya/Klang, Selangor | Integrated Facilities Management

Key Responsibilities

• Maintain work orders, PM schedules, service reports and maintenance records.
• Coordinate contractor appointments and service schedules.
• Monitor outstanding work orders and service completion.
• Track SLA/KPI performance and customer complaints.
• Assist with monthly customer and management reports.
• Maintain contractor, vendor, asset and compliance documentation.
• Assist with quotations, purchase requisitions, POs and invoice documentation.
• Coordinate meetings, inspections and site activities.
• Support the Facilities Manager and engineering team with administrative requirements.
• Ensure IFM records and documentation are accurate and up to date.
  

Requirements

• Diploma/Certificate in Business Administration, Facilities Management, Engineering Administration or related field.
• Minimum 2–3 years' relevant administrative experience.
• Facilities management, property, engineering or MNC experience is an advantage.
• Proficient in Microsoft Office, particularly Excel and Word.
• Strong organisational and coordination skills.
• Detail-oriented with good follow-up abilities.
• Good written and verbal communication skills.